Church Fundraising Committee Meeting

Your First Team Meeting

committee meeting white board
Communication is often the make or break, as far as teamwork goes. As the fundraising group leader, a large part of your job will involve respectful listening and keeping people on topic. Allowing people the space in which to be creative will make the process both rewarding and enjoyable.

Before you start, have a rough idea of how long you'd like your meeting to last, and also some major points you'd like to discuss:
- Products, events, or letter campaigns you're thinking about to meet your goals
- How long you'd like your fund drive to last
- What sort of company you'd like to work with on this project

Consider sharing this information with your volunteers before beginning, as people often work better when they know what's coming up next. Be clear about the chain of command from the start - are the decisions going to be yours to make, or will the group have final say? Talk through your points and encourage your volunteers to ask questions. Do your best to balance everyone's strengths and weaknesses, and the ways that they communicate with one another and with you.

Delegating Responsibility
When you come to a decision as to how you're going to raise your funds, see whether your volunteers are willing to continue with the project in a responsible capacity. If they are, begin delegating responsibility - for example, Jim will be in charge of researching cookie dough companies, while Sarah will begin to spread word of a fundraising drive throughout your church community, perhaps by way of a bulletin. Do your best to make sure everyone is up to the responsibilities they carry. Encourage them to talk to you if problems arise.

Setting a Schedule
Also, set a tentative schedule for when you'd like certain aspects of the fundraiser to be completed, and do your best to stick to it - a product or event decided upon by next Tuesday, for instance, followed by an announcement of the drive the following Sunday, etc. Discuss the starting and ending dates of your fundraiser. Deadlines are sometimes hard to meet, but they'll help keep your church's project profitable and on track. By the end of your first meeting, you should know:
a) When you'd like your fundraiser to start and end
b) About how many volunteers you'll need for your fundraising drive
c) Whether you'll be selling a product, staging an event, or engaging in a letter-writing campaign
d) When you'll next be meeting with your volunteer committee

Your first meeting should lay the groundwork for a successful fundraising campaign. By keeping your goals in mind and communicating well with your volunteers, your fundraiser will be well on its way to greatly benefitting your church or religious organization.

Written by: Bob Robertson